IT News

Protect your Data!............

Thursday, December 29th, 2016

Protect your Data!

Data can be one of the most valuable assets your company owns, yet we often hear of large organisations being hacked and losing data, so what can smaller businesses do to reduce the risk?  Here are a few pointers.

Create a plan
Detail what data you have, where it is stored and who has access to it.  Also detail who is responsible for things like data backups and controlling who can access which pieces of information.

Organise your data
Having a "Shared" area on a server where everyone stores everything is inefficient.  Organise the data in a way that means something to you.  Decide who needs access to which data and put appropriate security in place.  Some recent viruses affect all files that a user has access to, so if it can't be accessed it can be affected. Ensure that critical and financial information can only be accessed by those who need it.

Back it up
Cloud backups are now becoming the norm, an encrypted off site backup can ensure you have access to your data should the worst happen.  However you back up, check regularly to ensure it is working correctly - if you only have a backup from a week ago, a weeks worth of work has been lost - at what cost to you?

Mobile devices
Ensure that any mobile USB drives and flash drives are encrypted and are always accounted for.
Control who can save data to these devices.

Comply with the law
Check out the Data Protection Act and the EU General Data Protection Regulation (the "GDPR") online.  Failure to comply can result in hefty fines. 

If you need any help with managing your data, why not give us a call?

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